Agriculture Translation
Translation for growers, labour contractors, pesticide registrants and exporters: worker contracts and training, bilingual pesticide labels, and trade documents.
The short answer
Farm employers translate for workers by law: H-2A contracts must be in a language the worker understands (20 CFR 655.122(q)), migrant and seasonal workers get written terms in Spanish or another common language as needed (29 U.S.C. 1821(g)), and pesticide safety training must be understandable (40 CFR 170.401). EPA is phasing in Spanish on pesticide labels, with all due by 2030.
Rules that apply
Each rule links to its source. Checked 4 November 2026. Rules change, so confirm with the office that will receive your documents.
| Rule | Source |
|---|---|
| H-2A employers must give each worker a copy of the work contract in a language the worker understands. | 20 CFR 655.122(q) |
| Required written disclosures to migrant and seasonal workers must be in English or, as necessary and reasonable, in Spanish or another language common to them. | 29 U.S.C. 1821(g) (MSPA) |
| Pesticide safety training for workers must be presented in a manner they can understand. | 40 CFR 170.401 (Worker Protection Standard) |
| PRIA 5 phases in Spanish translations on pesticide end-use labels: restricted-use and acute toxicity category I agricultural products first (December 2025), antimicrobial and non-agricultural category I products by December 2026, all labels by 2030. | EPA, Bilingual Labeling |
| Required safety training must be given in a language workers understand. | OSHA, Training Standards Policy Statement (2010) |
Workers first
Agriculture is one of the few sectors where federal rules require employers to communicate in the worker's language, not just allow it. H-2A contracts must be in a language the worker understands. Under the Migrant and Seasonal Agricultural Worker Protection Act, the written terms of employment (wages, crops, period of employment, housing, transportation, insurance) go to workers in English or, where needed, Spanish or another language common to them. Pesticide safety training under the Worker Protection Standard must be understandable to the workers who receive it.
For many crews that means Spanish, but not always. Some workers from Mexico and Guatemala speak an indigenous language first, such as Mixteco, Zapoteco or K'iche'. A Spanish contract does not meet a "language the worker understands" rule for a worker who does not read Spanish. Ask your workers; if a language is outside what we translate, we will say so.
Bilingual pesticide labels
The Pesticide Registration Improvement Act of 2022 (PRIA 5) requires Spanish translations on pesticide end-use labels, phased in by product type. Restricted-use and the most toxic agricultural products came first, in December 2025; antimicrobial and non-agricultural products in the highest toxicity category follow in December 2026; all labels by 2030. The translation covers the label sections in EPA's guidance, and registrants make the change by notification, so EPA does not review the Spanish. Its accuracy is the registrant's responsibility.
Translating label and safety text
Label language is regulatory: signal words (PELIGRO, AVISO, PRECAUCIÓN), first aid, PPE and re-entry intervals must be translated consistently and exactly. Where EPA publishes standard Spanish phrasing, we use it. Training materials are written for the people who will hear them, in short sentences with the words used in the field.
Trade documents
Growers and exporters also need contracts with foreign buyers, phytosanitary and certificate paperwork, and audit documents for certification schemes translated. Numbers, lot codes and dates are copied exactly.
What we don't do
We translate; we do not register pesticides, deliver training, act as a labour contractor, or advise on H-2A or MSPA compliance. We may not cover every indigenous language; we will tell you before you order.
Documents we translate for this
Contract translation
Certified translation of contracts and leases: supply, distribution, employment, rental and sale agreements, for signing, courts, lenders and USCIS.
Employee Handbook translation
Translation of employee handbooks, policy manuals and workplace notices for employers with staff who read Spanish, Portuguese and other languages.
Price
$39 for the first page (up to 250 words) into English, $49 into any other language, then $0.116 per additional word. Each file is priced on its own. The signed certificate of accuracy is included.
Full pricingTurnaround
24 hours standard for most documents. Expedited service is +50% for 6–8 hours and +100% for 1–3 hours. Large files are quoted with a delivery date before you pay.
Questions
Can you translate into indigenous languages such as Mixteco?
Ask us before ordering. We will tell you honestly whether we can cover the language; if not, Spanish alone may not meet a "language the worker understands" rule.
Do MSPA disclosures have to be translated?
Under 29 U.S.C. 1821(g), written disclosures go to workers in English or, as necessary and reasonable, in Spanish or another language common to them.
Can you translate a pesticide label into Spanish?
Yes, following EPA's guidance for the sections it covers, with signal words and first-aid text translated consistently. Accuracy is the registrant's responsibility, so have it reviewed.
Does an H-2A contract have to be in Spanish?
It must be in a language the worker understands. For most H-2A workers that is Spanish, but not for every worker; ask yours.
When do pesticide labels need Spanish?
EPA phases it in by product type: the first group was due December 2025, more in December 2026, and all labels by 2030. Check EPA's bilingual labeling page for your product.
Can you translate Worker Protection Standard training materials?
Yes, in plain language for the workers who will receive the training.
Related
Prepared by Global Certified Translations, Edgewater, NJ. Translations are signed by a State Court Certified Translator. This page explains translation requirements; it is not legal advice.
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