Business Translation Services
Translation for companies dealing across languages: contracts, corporate records, HR and compliance documents, marketing, and trade paperwork.
The short answer
Businesses need two kinds of translation. Documents someone else relies on, such as contracts, corporate records for banks, customs invoices (19 CFR 141.86) and filings, need an accurate, often certified, translation. Documents you publish, such as websites, marketing and manuals, need translation that reads naturally and keeps legal disclosures in the ad's language (16 CFR 14.9).
Rules that apply
Each rule links to its source. Checked 4 November 2026. Rules change, so confirm with the office that will receive your documents.
| Rule | Source |
|---|---|
| Commercial invoices and attachments must be in English or accompanied by an accurate English translation. | 19 CFR 141.86(d) |
| Advertising in a language other than English must make its required disclosures in that language. | 16 CFR 14.9 |
| Banks verify the beneficial owners of a company opening an account, which usually means reading its foreign register extract and ownership records. | 31 CFR 1010.230 |
| Employers must keep Form I-9 for each hire; if a preparer or translator helps the employee complete Section 1, they sign Supplement A. | USCIS, Form I-9 |
| English-only workplace rules are presumed discriminatory unless justified by business necessity, so policies about language need care in any translation. | 29 CFR 1606.7 |
Start with who will rely on the document
The quickest way to decide what kind of translation you need is to ask who will read it and what they will do with it. A bank's compliance officer approving an account, a customs officer classifying a shipment, a court reading a contract in a dispute: they rely on the translation as evidence, so it must be complete and accurate, and usually certified. A customer reading your website or a worker reading a safety notice: they act on it, so it must be clear in their language and keep every legal disclosure.
Common business documents
- Contracts and agreements: supply, distribution, employment, leases, NDAs. See contract translation for governing- language clauses.
- Corporate records: register extracts, articles, minutes, resolutions, powers of attorney, for banks, USCIS and subsidiaries.
- Trade documents: invoices, certificates of origin, packing lists, letters of credit.
- HR documents: handbooks, policies, offer letters, benefits notices.
- Published content: websites, brochures, press releases, product manuals.
Bilingual contracts
When a contract exists in two languages, it should say which one governs if they disagree. Without that clause, a court may have to decide which version reflects the parties' intent, and small differences in a translated warranty or limitation clause become expensive. If you sign in the other party's language, get an English translation before signing, not after a dispute.
Consistency across a company
Companies that translate regularly benefit from a term list: product names, job titles, department names and legal terms that stay the same from document to document. We build one from your first order and keep using it, so your handbook, contracts and website use the same words.
Certified or not
Certification adds a signed statement that the translation is complete and accurate. It is included at no extra cost on every translation we deliver, because it is what banks, courts and agencies ask for, and it does no harm on documents that do not need it.
Moving employees across borders
When a company transfers an employee to the US, or hires from abroad, the paperwork arrives in other languages: diplomas and transcripts for the degree evaluation, employment letters proving past experience, marriage and birth certificates for a spouse and children applying as dependents, and police certificates. Each document filed with USCIS needs a certified translation. Sending the whole family's documents in one order lets us spell every name the same way across them, matched to the passports.
What we don't do
We translate; we do not draft or negotiate contracts, give legal or tax advice, or act as an agent with customs or banks.
Documents we translate for this
Contract translation
Certified translation of contracts and leases: supply, distribution, employment, rental and sale agreements, for signing, courts, lenders and USCIS.
Business Registration translation
Certified translation of foreign company register extracts, articles, licences and tax registrations for US banks, USCIS, state filings and partners.
Employee Handbook translation
Translation of employee handbooks, policy manuals and workplace notices for employers with staff who read Spanish, Portuguese and other languages.
Brochure translation
Translation of brochures, catalogues, flyers and sales sheets, with text-expansion and disclosure rules handled for each market.
Financial Statement translation
Certified translation of balance sheets, income statements, audit reports and notes for banks, investors, the SEC, USCIS and auditors.
Price
$39 for the first page (up to 250 words) into English, $49 into any other language, then $0.116 per additional word. Each file is priced on its own. The signed certificate of accuracy is included.
Full pricingTurnaround
24 hours standard for most documents. Expedited service is +50% for 6–8 hours and +100% for 1–3 hours. Large files are quoted with a delivery date before you pay.
Questions
Can you keep our company terms consistent?
Yes. We build a term list from your first order (product names, job titles, legal terms) and use it on every later document.
Can you translate documents for an employee's visa petition?
Yes. Degrees, transcripts, experience letters and family civil records, each with a certified translation for USCIS.
Do business documents need a certified translation?
Documents filed with or relied on by a bank, court or agency usually do. Marketing and internal documents usually do not. Our translations include the certificate either way.
Can you translate a contract we are about to sign?
Yes, and that is the best time. If the contract will exist in two languages, make sure it says which governs.
Do you offer volume pricing?
Each file is priced by word count. For regular work or large projects, ask for a quote; repeated text across documents is counted once.
Related
Prepared by Global Certified Translations, Edgewater, NJ. Translations are signed by a State Court Certified Translator. This page explains translation requirements; it is not legal advice.
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