Translation for E-Learning and Training Companies
Professional translation of course scripts, handouts, assessments, certificates and contracts for training providers, sent and returned as documents.
The short answer
We do not produce, rebuild or localize e-learning courses. Training companies use us for professional translation of the documents around them: course scripts, handouts, assessments and certificates sent as Word, PDF or Excel files, and contracts with clients and instructors. Safety training must be understood by workers (OSHA), and translating licensed course content needs the rights holder's permission (17 U.S.C. 106(2)).
Rules that apply
Each rule links to its source. Checked 4 November 2026. Rules change, so confirm with the office that will receive your documents.
| Rule | Source |
|---|---|
| Training required by OSHA standards must be presented in a language and vocabulary workers understand. | OSHA, Training Standards Policy Statement (2010) |
| Pesticide safety training for agricultural workers must be presented in a manner they can understand. | 40 CFR 170.401 |
| Translating copyrighted course material is preparing a derivative work, an exclusive right of the copyright owner. | 17 U.S.C. 106(2) |
| A commissioned translation is a work made for hire only with a written agreement saying so; otherwise the translator owns the translation. | 17 U.S.C. 101 and 201(b) |
| Privacy information given to learners in the EU must be in clear and plain language. | GDPR, Article 12(1) |
What training providers send us
- Course scripts and storyboards exported to Word, for your team to place back into the course.
- Handouts, workbooks and job aids as Word or PDF files.
- Assessments: question banks with answers and feedback, as Word or Excel.
- Certificates and transcripts of completion that learners will show to employers or regulators abroad.
- Business documents: contracts with corporate clients, instructor and author agreements, licensing agreements for content you resell.
Documents in, documents out
We work on documents, not on course packages. We do not open authoring tools, rebuild slides, time subtitles, record voice-over or upload to a learning management system. The efficient workflow is: your team exports the text to a document, we translate it in the same order and structure, and your team places it back. Keep a version number on the English script and send the change list with each update, so only changed text is translated again.
Assessments must test the same thing
A translated question must stay as hard as the original. Wrong answers have to remain plausible, and the correct answer must not become obvious because it is the only grammatically correct option. We translate question banks as written and flag any item where translation changed the difficulty, so your instructional designer can decide what to do.
Safety and compliance training
OSHA expects required training in a language workers understand, and agricultural pesticide training must be understandable too. A translated handout supports that, but someone must still be able to answer questions in that language. Keep translated materials on the same revision as the English, so a change in a procedure reaches every language at once.
Rights and ownership
If you license course content from a third party, check that your licence allows translation; a translation is a derivative work. If you commission a translation of your own course, agree in writing who owns it. Without a written work-made-for-hire agreement or an assignment, the translator owns the translation.
A term list before the first module
Training content repeats the same terms: product names, job titles, procedures, forms. Agree them in a short glossary before translating a whole curriculum. We draft one from the first documents and send it for approval, then use it on every later module, so a procedure has one name from the first lesson to the final assessment.
What we don't do
We do not provide e-learning services: no course development, authoring-tool or SCORM work, subtitle timing, voice-over, LMS upload or testing. We translate the documents you send us.
Documents we translate for this
Employee Handbook translation
Translation of employee handbooks, policy manuals and workplace notices for employers with staff who read Spanish, Portuguese and other languages.
User Manual translation
Translation of user manuals, instructions and quick-start guides for products sold in the US, the EU, Canada and elsewhere, following each market's …
Contract translation
Certified translation of contracts and leases: supply, distribution, employment, rental and sale agreements, for signing, courts, lenders and USCIS.
Price
$39 for the first page (up to 250 words) into English, $49 into any other language, then $0.116 per additional word. Each file is priced on its own. The signed certificate of accuracy is included.
Full pricingTurnaround
24 hours standard for most documents. Expedited service is +50% for 6–8 hours and +100% for 1–3 hours. Large files are quoted with a delivery date before you pay.
Questions
How is a course script priced?
By word count like any document: the first 250 words at the first-page rate, then per word. Updates are priced on the changed text.
Can you translate training videos?
We translate a written script or transcript of the video as a document. We do not time subtitles or record voice-over.
Can you translate our online course?
We translate the course text once it is exported to a document (Word, PDF or Excel). We do not rebuild or localize the course itself.
Do you translate quiz banks?
Yes, as Word or Excel files, and we flag items where translation changes the difficulty.
Can you translate certificates of completion for use abroad?
Yes, with a certificate of accuracy. Some foreign bodies also want an apostille on the original.
Who owns a translation we commission?
The translator, unless you sign a work-made-for-hire agreement or an assignment. Ask for one in your order if you need ownership.
Related
Prepared by Global Certified Translations, Edgewater, NJ. Translations are signed by a State Court Certified Translator. This page explains translation requirements; it is not legal advice.
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